The Jenkins City Council on May 13 discussed road issues in McCoy Acres in Jenkins.
Kevin Wernberg with Widseth Smith and Nolting engineering firm said the city council needed to decide whether to relocate the road or obtain easements for where it was in the housing development.
Mayor Jon Lubke said he was more concerned with Laura Rose Circle than Summer Avenue. Both streets are located in McCoy Acres.
Lubke explained that plat maps of Laura Rose Circle showed it as a cul-de-sac, which it is not. Council member Gary Brown said the city had allowed people to build in that development area without bringing the road up to city standards.
Brown suggested an easement should be obtained for the road, and it should be reconstructed as showed on the plat map. Brown said the property owners on the road could then find out how to pay for it. Wernberg asked if Brown was suggesting the road remain gravel, and Brown said yes.
City attorney Tom Pearson explained that it would cost the city $1,000 to find out who owned which section of property to determine the details for an easement.
Brown said he felt the city was responsible for part of the project, but not the whole project. Dave Ackerman of Summer Avenue said there was a potential that some residents could attempt lawsuits against the city because of emergency purposes.
Brown made a motion to approve a proposal by Widseth Smith and Nolting to survey McCoy Acres to determine whether the roads there needed easements or relocation with a cost not to exceed $3,725. City clerk Krista Okerman said the findings of the survey should include an estimate of potential market value increases to properties involved; information about the purchase, and development of properties on the lot, and whether these properties use the road as the sole and primary means of accessing their property; whether the plat was accepted by the city without full right-of-ways per city standards; and whether the plat was accepted by the city without roadways being built per the standards in place at the time.
Brown amended his motion to include these conditions and to allow the city to reserve the right to pass on costs of the project based on recommendations from Pearson. Council member Gary Hart seconded the motion and all present voted in favor.
In other business, the city:
• Decided not to waive a limit on municipal tort liability. The limit for claims would be no more than $500,000 per person and $1 million per occurrence.
• Submitted a lodging tax agreement for the Whitefish Area Lodging Association (WALA) and Ideal Township. Chris Smith, attorney with the League of Minnesota Cities, said the Ideal Township clerk should be bonded and an audit performed yearly. He said the city’s relationship with WALA is a mutual service agreement as opposed to a joint powers agreement.
• Approved an orderly annexation of a piece of property currently located inside Jenkins Township. The request was submitted by Jenkins Township on behalf of the property owner.
• Discussed the possible purchase of Jenkins Township Hall. Lubke asked about the possibility of moving the town hall into Jenkins city limits and said the city should look at acquiring funds through the Legacy Fund to have the building marked as an historical building. Moving the building would cost approximately $3,000. Council member Bill Ellis said the city did not need a new property to maintain and it wasn’t necessary. Discussion ensued about sources of funding and costs for preserving the building. It was decided more information is needed.
• Approved bylaws for the Parks and Recreation and Cemetery boards. Okerman said that having bylaws would guarantee that all members would be aware of their duties and responsibilities.